Digital Signing
The “WIIT Digital Platform” streamlines document signing processes within organizations’ critical processes. Through WIIT SaaS Digital Signing solutions, it is possible to streamline procedures by enabling native digital document management that ensures compliance with process regulations and policies.
Electronic signatures
as an integrated business process
WIIT Digital Signing is the e-signature solution from the WIIT Digital Platform. It digitises your entire signature process – from HR to purchasing to sales – and makes paperless workflows secure, legally compliant and efficient. Provided as SaaS from a premium European private cloud, the solution meets the highest standards of data protection and compliance.
Digital SigningThe Benefits
Security & Compliance
Certified, secure processes, encrypted transmission and documents with strong evidential value for external stakeholders.
Support for all signatures
Supports all types of electronic signatures (EES, FES, qualified signatures with certificates) for legally compliant processes throughout Europe.
No IT expertise required
Intuitive web interface that allows departments to define signature processes and workflows independently.
Seamless Integration
API connection to customer systems and integration into the WIIT Digital Platform: connection to DMS/ECM repository, connection to BPM systems (Business Process Management) and fully automated archiving of signed documents.
Scalable Processes
Shortens turnaround times, reduces errors, supports high volumes and adapts to complex approval and contract processes.
European Software as a Service
Operated in a European private premium cloud – GDPR-compliant and in accordance with eIDAS guidelines.
Process OptimizationHow to use digital signatures in your company
WIIT offers digital signing solutions to streamline signature procedures in various areas while complying with regulations and company guidelines. But digital signing is more than just a signature solution – it is a workflow platform for all processes in which documents need to be signed electronically.
- Departments model signature processes themselves (e.g. order of signatures, roles, approval levels).
- Processes can involve internal and external participants – even across locations or countries.
- Triggers can be either actions in the web front end or triggers from connected specialist applications.
- All signed documents are stored in a structured manner in the document repository of the WIIT Digital Platform – with access rights in accordance with internal guidelines.
Typical areas of application within the company
Human Resource
E-signatures enable signature processes to be accelerated, thereby maintaining operations in complex and geographically dispersed environments, simplifying processes and optimising time and resources spent on administrative tasks.
Advantages:
- Full legal validity
- Flexible and decentralised solution (signatures can also be provided on the move)
- Fast, automatic execution of archiving and indexing activities
Regulatory compliance & immediate retrieval and archiving of signed documents
Sales
WIIT optimises the sales cycle by using digital signature processes to support the steps involved in sales negotiations in a transparent and consensual manner. The SaaS provision of e-signatures guarantees a high degree of process integration and simplifies contract conclusions.
Advantages:
- Can also be used via mobile solutions
Signatures are collected directly on the digital original - Shortens the time from negotiation to closing the deal
- Digital archiving of the entire sales process
Purchasing
Digital signing simplifies procurement processes and thus the work of purchasing departments by optimising the order cycle in an agile and distributed manner through the automation of signature collection.
Advantages:
- Native, end-to-end digital management of tenders, contracts and attachments to be signed
- Internal and external stakeholders are quickly and effectively integrated into procurement processes
- The time to completion of order-to-cash activities is reduced
- Remote signing and signing on mobile devices
- Distributed and compliant procedure according to eIDAS standards
- Integrated automated document flows that streamline the procurement process
Meets high standards of accuracy and compliance
Legal Department
Digital signing processes also ensure secure, compliant processing in legal departments in accordance with current regulations and, if necessary, increase the evidential value of digitally signed documents. Companies benefit from an efficient and secure solution for their most sensitive approval processes.
Advantages:
- Compliance with the eIDAS Regulation and AgID guidelines
- Selection of the appropriate signature type (FES, FEA, FEQ) depending on the complexity of the process
- Secure digital management and encrypted transmission
- Acceleration of approval procedures through fast archiving and automatic indexing
Reliable and scalable solution with high SLA standards
Other industries & applications
WIIT Digital Signing is suitable for almost all areas of business. Common use cases include:
- Accounting & Professional Services – signing client agreements, reports and consulting documents
- Manufacturing & Logistics – Signing delivery notes, production approvals, PPE forms
- Financial Services & Insurance – Policies, compliance documents, credit and contract documents
- Legal Services – NDAs, powers of attorney, delegations, complex contracts
- HR & Administration – Employment contracts, holiday requests, guidelines and internal approvals
- Healthcare – consent forms, data protection forms, medical reports
- Training & Education – certificates of attendance, registrations, consents
Contact a consultant
With the services of the “WIIT Digital Platform” we offer tools and technologies that can innovate and optimize
business processes. In this way, we enable a truly effective, customer-friendly digital transformation.
Discover the other areas where we can make a difference for your company.
